Pacific Rental Solutions, Inc. - Developers of RCMS (Rental Control Management System)

Pacific Rental Solutions, Inc.

QUOTING AND ORDER ENTRY

Easy Quoting and Order Entry; fast and accurate Rental, Sales or Lease Quoting suggests substitutions when quoting out of stock items
Technical Specification Database for every item in inventory including both notes and pre-scanned product literature
Build "Systems" (Group Items/Packages) for segregating equipment for quoting and delivery purposes
Supports Packaging and Kitting for easy quoting and contract administration
Supports unlimited Pricing Levels including options to price by item, group or customer.
Deposits (Optional)
Damage Waiver (Optional)
Automatically convert an Order to a Reservation and optionally automatically assign Asset Item numbers on a LIFO or FIFO basis
Calendar Availability - Graphic calendar availability views, in addition to tabular availability views
Date sensitive availability checking with suggested substitution items
Drag and drop calendar scheduling of work orders
Select from multiple delivery addresses associated with a particular customer or a venue that is a common delivery address that may be associated with any customer.

CONTRACT ADMINISTRATION

Creates Rental, Sales and Leasing Contracts
Rent & Sell on the same contract
Supports Packaging and Kitting for easy quoting and order processing
Complete Contract History and revision logging
Barcode Support
Supports Serialized, Quantity, Non-Stock, Service/Labor or Delivery/Pickup type items
Automatic Invoice generation with automatic Invoice/Credit Memo proration
Flexible billing methods
Allocates inventory and updates Item/Category usage for quantity rented, times rented and dollar amount (Current, YTD, and Cumulative) on both an item basis and by model
Fully integrated Accounts Receivable
Automatically creates Configuration, Delivery and Return Work Orders
Ability to sell Items/Packages during the return process if damaged or lost
Rent to Rent or Rent-to-own
Point of Sale Functionality
Batch Return Contract Processing
Packing Slips may be generated from the contract or from the invoice. Great for billing in Arrears.
Option to 'Roll Up' Asset Items on Contracts, Invoices & Packing Slips
Option to list serial numbers for Asset Items on invoices even with Roll-Up set on
Consolidated Invoice (in both Summary & Detail format) so you can give the customer one invoice at the end of the month
Reservations: may be created with physical inventory by assigning serialized assets or you may 'allocate' inventory without having to choose the specific asset up front
Search or filter to view existing orders/contracts by type, customer, item, date range, project name, etc.

INVENTORY CONTROL / ASSET MANAGEMENT

Easy to understand inventory hierarchy & nomenclature
Post to different Profit Centers for individual & rolled-up Financial Statements
Maintains separate inventories for Rental assets and merchandise for Sale
Transfer inventory between merchandise for Sale and Rental Inventory
Supports serialized Assets & Quantity items
Track and ship back backordered items
Idle inventory and usage tracking
Sub-Rental Features
Allocates inventory and updates item and category usage.
Tracks 2 depreciation methods simultaneously (Tax & Book)
Barcode (Universal) Support
Multiple Pre-formatted Barcode Label Formats
Physical Inventory Batch Processing using PDT
Multiple Warehouse or Stock Locations: Adds additional functionality by allowing the user to setup multiple warehouse/stock locations, record the warehouse/stock location address information, optionally print any warehouse/stock location address information on transaction forms and check inventory availability for one or all warehouses/stock locations within a single screen
Comprehensive Inventory, Vendor, and Cost Control: You can maintain suppliers, cost, and technical specifications for every item in your inventory. You can track inventory usage and idle inventory for both asset and quantity items.

CUSTOMER FILE MAINTENANCE

Ability to set individual pricing and discounts for each customer.
Default Billing Type & Frequency
Rental & Sales Discount Percentages
Deposits
Add Damage Waiver or Insurance Fees by customer or by contract
Terms, Credit Limit, Payment Discount %, Payment Discount Days
Web Preferences for setting powerful Client Asset Management over the Internet
Inquiries on Payments, Receivables & Invoices
Print, fax or email any form directly to clients or vendors
Mail Merge Capabilities
Set statement type, Balance Forward or Open
Taxable or Non-Taxable, enter Sales Tax Certificates
Set Salesperson, Sales Territory, Industry, etc
Credit Applications

REPORTING

Over 200 Standard Reports may be customized ‘on-the-fly’ which are then available anytime
Reports may be exported to a variety of formats including Microsoft Excel, Comma Delimited, HTML or Adobe Acrobat
Transaction Reports include Summary and Detail Invoice registers, Cash receipt registers, Rental Journals, COGS, etc
Inventory Master Item Reports include Usage Reports, ROI (Return on Investment), Utilization, etc
Rental, Resale & Sub-Rental Inventory Reports
General Inventory Reports
Work Order Reports
Labels
Mail Merge Processing
Business Status Report: Hotkey accessible, Business Status Report provides real-time financial information with daily and period-to-date figures

APPLICATION FEATURES

High Performance Application: RCMS features open architecture, modifiable source code, and cross platform capabilities based on the latest Microsoft technology
Multiple Companies: maintain unlimited companies with separate or rolled-up financials
User Security: You create a record for each user that includes a unique log-in and password privilege level, and you can limit or deny access to most RCMS functions on a user-by-user basis
Work Orders and Scheduling: When creating orders, reservations or contracts, RCMS automatically creates and updates, configuration, delivery and/or return work orders that are written to the work order scheduling module. Work orders may be assigned to drivers or technicians by delivery area and assignment sheets may be printed for each user
Commissions and Spiffs: Commission and spiff amounts are automatically added and maintained for each item and salesperson
Credit Information Database: RCMS has a customer credit information database with an interface to credit reporting agencies such as Dun & Bradstreet, Equifax, Trans-union etc. Customer representatives can take, store as much or little credit information as they want and verify credit information quickly and conveniently
Flexible Billing: The program lets you bill in advance, periodically, or in arrears or by event
Automatic Billings: You can generate invoices in one easy step for customers billed on a regular, periodic basis
Automatic Proration: RCMS automatically prorates rents, including partial returns and add-ons
Pre-Defined or Custom Comments: may be added to any form
Network Messaging System: A messaging system lets you exchange messages with other users
Custom Menu Options: You can set up custom menu options by user to access up to ten applications, reports from within RCMS
Option to generate Recurring Billings by Customer Type
Movable, Dockable Toolbars
A 'Favorites' Toolbar allows user to save shortcuts to commonly used MDI forms.
Screens are in convenient Tabular Format
Customize Forms from within RCMS
Function-key Access to Features: Pre-defined function-key assignments let you easily access many features, such as lists, with a single keystroke
Support for Windows XP Themes
Using the Clipboard Toolbar, you can store commonly used text, and copy and paste text from the Windows clipboard to Pro Series forms. In addition, administrative users can modify clip scripts to execute Visual FoxPro program scripts.
Resizing Pro Series screens expands the grids to allow the user to view more data.
Use the Desktop Tab on the Company Maintenance screen to add pictures, color or graphics to each company’s desktop for easier identification.
You can auto-arrange and align Pro Series favorite desktop and toolbar icons.
Additional orientation settings available on the Print dialog box.
Notes and Memos can contain Hyperlinks and URL's. Hyperlinks can access a Web site URL, or a document, such as a PDF or Word file.
Date, Date & Time and Spell Check options are available on all Notes fields and tabs.
Message Master offers a PDF Writer option to support multiple PDF applications.
Selected grid rows are highlighted in a different color, and hotkeys allow users to jump between the top and bottom rows.
The User File Maintenance tree view screen allows you easy access to all user functionality, including privileges, dataviews, favorites, and so on. Add, edit or delete user information, or maintain dataviews directly from the user maintenance screen. You can view the users associated with a profile, and navigate quickly between users.
You can easily copy user settings such as hotkeys, privileges, dataviews, and favorites, and merge settings with existing users.
General Ledger provides alphanumeric account codes. When entering General Ledger account codes, you can use letter (A-Z) or number (0-9) combinations to define the code segments.

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